Meetings and Committees



Please note that Council minutes are unconfirmed until the next scheduled meeting where they are formally adopted.

Public forum options

Council may hold a public forum immediately prior to each ordinary meeting of the council for the purpose of hearing submissions from members of the public on items of business to be considered at the meeting or other matters relevant to Council. The options for presenting are online via video conferencing or by providing a written submission.

If you would like to present, you will need to register by 10.00am on the day prior to the Council meeting and identify the item of business on the agenda that you wish to speak on, whether you wish to speak ‘for’ or ‘against’ the item, and your preferred option for presenting. To register, contact Council on (02) 6623 3800.

Public forums are chaired by Council’s chairperson or their nominee. Please note that the General Manager or their delegate may refuse an application to speak at a public forum. The General Manager (or delegate) must give reasons in writing for a decision to refuse an application.

Further details regarding public forums are available in our Code of Meeting Practice document.

Audio recordings of Council meetings


Webcast: Recording of proceedings are not an official record of the meeting, nor do they convey the official minutes of a meeting or the position of Rous County Council. Council takes no responsibility for, and accepts no liability, in the event that a recording of a meeting, or Council’s website, is unavailable.

Statements and/or actions made at meetings: Statements made by individual persons at a meeting, and which may be contained in a recording of the meeting, are those of the individuals making them and not of Rous County Council. To be clear, unless set out in a resolution, Council does not endorse or support such statements.

Rous County Council does not accept any liability for statements made or actions taken by individuals during a meeting that may be contrary to law, including discriminatory, defamatory, or offensive comments. Such statements or actions are not protected by privilege and may be the subject of legal proceedings and potential liability, for which Council takes no responsibility.

In accordance with section 236 of the Local Government (General) Regulation 2021 (NSW), Council is required to make publicly available on its website an audio- or audio-visual recording of each Council meeting for a minimum of 12 months following the meeting.

Council retains the copyright in the audio or audio-visual recordings and prescribes the following conditions on their use:

Council accepts no liability for loss or damage arising from the use of the audio or audio-visual recordings, including (but not limited to) loss or damage arising from any defamatory comments made by persons in attendance at Council meetings.