Agenda and draft minutes

Council would like to show its respect and acknowledge the Traditional Custodians of the Land, of Elders past and present on which this meeting takes place.

Council showed its respect and acknowledged the Traditional Custodians of the Land, of all Elders, on which this meeting took place.

RESOLVED [52/24] (Gordon/Humphrys) That Council conduct an election for a chairperson and deputy chairperson consistent with the election process for chairpersons of county councils set out in the Local Government Act 1993 and the Local Government (General) Regulation 2021 and that:

1.      If there is more than one nomination, Council resolve the method of election (to be either by preferential ballot, ordinary ballot or open voting); and

2.      The result of the election (including the names of those elected) be declared at the meeting and that those elected hold office for two years.

Only one nomination was received for each of the roles of chairperson and deputy chairperson therefore Cr Robert Mustow was elected Chairperson and Cr Sharon Cadwallader was elected Deputy Chairperson and will hold office for two years.

The General Manager vacated the chair and handed over to Cr Robert Mustow, Chairperson.

Noted: That Cr Eva Ramsey will be on leave for the month of November 2024.

Ordinary Council meeting 21 August 2024.

RESOLVED [53/24) (Ndiaye/Cadwallader) That the Minutes of the meeting held 21 August 2024 be approved as presented.

Noted: the below presentations from 17 July 2024 Council Workshop be repeated.

a)     Purified Recycled Water

b)     Desalination

Nil.

Nil.

Nil.

RESOLVED [54/24] (Cadwallader/Ndiaye) That in accordance with section 233A of the Local Government Act 1993, it is noted that:

1.      The General Manager has confirmed all councillors have undertaken the Oath of Office or Affirmation of Office prior to the first Ordinary meeting of the new Council held on 30 October 2024.

2.      A signed statement acknowledging the taking of either an oath or affirmation by each Councillor will be included in the meeting minutes.

The following Councillors:

(a)   Took an oath of Office: Cr Sharon Cadwallader, Cr Andrew Gordon, Cr Steve Krieg, Cr Sandra Humphrys and Cr Eva Ramsey, and

(b)   Made an affirmation of Office: Cr Elia Hauge, Cr Sarah Ndiaye and Cr Robert Mustow.   

RESOLVED [55/24] (Ndiaye/Cadwallader) That:

1.      Nominations for the appointment of Councillor Member and alternate Councillor Member as Chair of the Reconciliation Action Plan Advisory Group (RAPAG) be sought from councillors, and

2.      The Chair hold the position for the duration of the current term of Council.

CARRIED that Cr Sarah Ndiaye be appointed the Councillor Member and Cr Elia Hauge the alternate Councillor Member as Chair of the Reconciliation Action Plan Advisory Group (RAPAG) and will hold this position for the duration of the current term of Council.

RESOLVED [56/24] (Cadwallader/Humphrys)

1.     That nominations for a primary and alternate member on the Audit, Risk and Improvement Committee be sought from Councillors (excluding the Chair).

2.     Note that the Audit, Risk and Improvement Committee Charter will be updated to reflect membership and contact detail changes as required.

CARRIED That Cr Elia Hauge be appointed the primary and Cr Sarah Ndiaye the alternate non-voting councillor member on the Audit, Risk and Improvement Committee for a 4 year term.

RESOLVED [57/24] (Gordon/Cadwallader) That Council:

1.               Approve the attendance of the Deputy Chairperson and the General Manager at the 2024 LGNSW Annual Conference to be held in the Tamworth Regional Entertainment and Conference Centre from Sunday 17 November to Tuesday 19 November 2024.

2.               Elect the Deputy Chairperson as Council’s voting delegate at the Conference.

3.                Nominations be called for other Board Members to attend.

RESOLVED [58/24] (Ndiaye/Hauge) That Council:

1.      Receive the 2023/24 Audited Financial Reports, and the Engagement Closing Report for the year ended 30 June 2024 prepared by the NSW Audit Office,

2.      Fix the date for presenting the 2023/24 Audited Financial Reports to the public at an extraordinary meeting of Council on 27 November 2024 to be held at 11:00am,

3.      Provide at least seven (7) days’ prior public notice, containing the matters outlined in section 418(3) Local Government Act 1993, of the meeting at item (2) above and invite both inspection and submissions from the public,

4.      Authorise the Chairperson and Deputy Chairperson to sign the “Statement by Councillors and Management” prepared in accordance with section 215 Local Government (General)Regulation 2021 for both the General-Purpose Financial Reports and the Special-Purpose Financial Reports on behalf of Council, and

5.      Forward a copy of the 2023/24 Audited Financial Reports to the Office of Local Government

RESOLVED [59/24] (Hauge/Ramsey) That Council note the results presented in the Quarterly Budget Review Statement as at 30 September 2024 and authorise the variations to the amounts from those previously estimated.

Nil.

Nil.

RESOLVED [60/24] (Cadwallader/Humphrys) That Council:

1.      Revoke the Related Party Disclosure Policy dated 17 August 2022 and any policies revived as a result of that revocation; and

2.      Adopt the revised Related Party Disclosure Policy attached to this report.

RESOLVED [61/24] (Cadwallader/Gordon) That Council:

1.      Revoke the Investments Policy dated 13 December 2023 and any policies revived as a result of that revocation; and

2.      Adopt the revised Investments Policy attached to this report.

RESOLVED [62/24] (Ndiaye/Ramsey) That the following information reports be received and noted:

1.                Investments – September 2024

2.                Tenders awarded by the General Manager under delegation

3.                Reports/Actions pending

Nil.