Agenda, decisions and minutes

Rous County Council acknowledges the Traditional Custodians of the land upon which we work and live. We pay our respects to the Elders of the past, present and emerging and acknowledge their continuing connection to Country who will guide us on our shared journey to the future.

Rous County Council acknowledges the Traditional Custodians of the land upon which we work and live. We pay our respects to the Elders of the past, present and emerging and acknowledge their continuing connection to Country who will guide us on our shared journey to the future.

Nil.

Ordinary Council meeting 16 August 2023.

RESOLVED [43/23] (Cadwallader/Bruem)that the Minutes of the meeting held 18 August 2023 be approved as presented.

RESOLVED [43/23] (Cadwallader/Bruem)that the Minutes of the meeting held 16 August 2023 be approved as presented.

Nil.

Nil.

Nil.

RESOLVED [44/23] (Cadwallader/Humphrys)that Council determine its meeting schedule for 2024 with meetings to be held on the third Wednesdays commencing 10.00am at the Rous County Council Administration Office on:  

•  14 February

•  17 April

•  19 June

•  14 August

•  October (to be determined following 14 September LG Elections)

•  11 December

RESOLVED [44/23] (Cadwallader/Humphrys)that Council determine its meeting schedule for 2024 with meetings to be held on the third Wednesdays commencing 10.00am at the Rous County Council Administration Office on:  

•  14 February

•  17 April

•  19 June

•  14 August

•  October (to be determined following 14 September LG Elections)

•  11 December

RESOLVED [45/23] (Gordon/Cadwallader) that Council:

1.      In accordance with section 413 (2c) of the Local Government Act 1993 and clause 215 of the Local Government (General) Regulation 2005, adopt the 2022/23 Audited Financial Reports and “Statement by Councillors and Management” for both the General-Purpose Financial Reports and the Special Purpose Financial Reports, with the Chairperson and Deputy Chairperson delegated to sign on behalf of Council.

2.     Advertise the presentation of the draft 2022/23 Financial Reports to the public from 20 October 2023 for seven days and invite both inspection and submissions.

3.     Forward a copy of the 2022/23 Audited Financial Reports to the Office of Local Government.

4.     Present the 2022/23 Audited Financial Reports to the public at an additional meeting of Council on 15 November 2023 to be held on 10.00am.

RESOLVED [45/23] (Gordon/Cadwallader) that Council:

1.      In accordance with section 413 (2c) of the Local Government Act 1993 and clause 215 of the Local Government (General) Regulation 2005, adopt the 2022/23 Audited Financial Reports and “Statement by Councillors and Management” for both the General-Purpose Financial Reports and the Special Purpose Financial Reports, with the Chairperson and Deputy Chairperson delegated to sign on behalf of Council.

2.     Advertise the presentation of the draft 2022/23 Financial Reports to the public from 20 October 2023 for seven days and invite both inspection and submissions.

3.     Forward a copy of the 2022/23 Audited Financial Reports to the Office of Local Government.

4.     Present the 2022/23 Audited Financial Reports to the public at an additional meeting of Council on 15 November 2023 to be held on 10.00am.

RESOLVED [46/23] (Rob/Humphrys) that Council note the results presented in the Quarterly Budget Review Statement as at 30 September 2023 and authorise the variations to the amounts from those previously estimated.

RESOLVED [46/23] (Rob/Humphrys) that Council note the results presented in the Quarterly Budget Review Statement as at 30 September 2023 and authorise the variations to the amounts from those previously estimated.

RESOLVED [47/23] (Humphrys/Bruem) that Council:

1.     Receive and note the report.

2.     Authorise the amendments to the associated loan documentation to be completed under Seal.

3.     Authorise any future amendments to the associated loan documentation which are considered of a minor nature and not adverse to Council to be completed under Seal.

RESOLVED [47/23] (Humphrys/Bruem) that Council:

1.     Receive and note the report.

2.     Authorise the amendments to the associated loan documentation to be completed under Seal.

3.     Authorise any future amendments to the associated loan documentation which are considered of a minor nature and not adverse to Council to be completed under Seal.

RESOLVED [48/23] (Cadwallader/Ndiaye) that Council:

1.     Receive and note report.

2.     Support the implementation of an interim drought management response based on the existing Drought Management Plan (2016).

3.     Endorse the adoption of the proposed Interim Water Restrictions System, as outlined in the report.

RESOLVED [48/23] (Cadwallader/Ndiaye) that Council:

1.     Receive and note report.

2.     Support the implementation of an interim drought management response based on the existing Drought Management Plan (2016).

3.     Endorse the adoption of the proposed Interim Water Restrictions System, as outlined in the report.

RESOLVED [49/23] (Bruem/Cadwallader)that Council note and receive the report and:

1.     Endorse the adoption of the Renewable Energy and Emissions Reduction Plan (2023) with its recommendations, including achieving net zero for Rous by 2050.

2.     Endorse the allocation of budgets to the Renewable Energy Projects as listed in the report and inclusion of the projects in the capital works program out to 2028.

RESOLVED [49/23] (Bruem/Cadwallader)that Council note and receive the report and:

1.     Endorse the adoption of the Renewable Energy and Emissions Reduction Plan (2023) with its recommendations, including achieving net zero for Rous by 2050.

2.     Endorse the allocation of budgets to the Renewable Energy Projects as listed in the report and inclusion of the projects in the capital works program out to 2028.

RESOLVED[50/23] (Bruem/Humphrys) that Council:

1.    Revoke the following policies and any policy revived as a result of the revocation:

(a)  Work Health Safety dated 20 October 2021

(b)  Drinking Water Quality dated 21 March 2018

(c)  Privacy dated 17 August 2022

(d)  Public Interest Disclosures dated 17 August 2022

2.    Approve the revised policies of the same name outlined in and attached to the report.

RESOLVED[50/23] (Bruem/Humphrys) that Council:

1.    Revoke the following policies and any policy revived as a result of the revocation:

(a)  Work Health Safety dated 20 October 2021

(b)  Drinking Water Quality dated 21 March 2018

(c)  Privacy dated 17 August 2022

(d)  Public Interest Disclosures dated 17 August 2022

2.    Approve the revised policies of the same name outlined in and attached to the report.

RESOLVED [51/23] (Rob/Bruem) that the following information reports be received and noted:

1. Investments – September 2023

2. Water production and consumption – September 2023

3. Reports/Actions pending.

RESOLVED [51/23] (Rob/Bruem) that the following information reports be received and noted:

1. Investments – September 2023

2. Water production and consumption – September 2023

3. Reports/Actions pending.

MOVED TO CLOSED COUNCIL

RESOLVED [52/23] (Cadwallader/Humphrys) that Council move into Closed Council with the press and public excluded from the meeting based on the grounds detailed below:

The meeting moved to Closed Council at 10.26am.

RESUME TO OPEN COUNCIL

RESOLVED [53/23] (Ndiaye/Cadwallader) that the meeting resume to Open Council.

The meeting moved to Open Council at 10.49am.

The General Manager read to the meeting the following resolution of Council:

MOVED TO CLOSED COUNCIL

RESOLVED [52/23] (Cadwallader/Humphrys) that Council move into Closed Council with the press and public excluded from the meeting based on the grounds detailed below:

The meeting moved to Closed Council at 10.26am.

RESUME TO OPEN COUNCIL

RESOLVED [53/23] (Ndiaye/Cadwallader) that the meeting resume to Open Council.

The meeting moved to Open Council at 10.49am.

The General Manager read to the meeting the following resolution of Council:

RESOLVED[54/23] (Mustow/Cadwallader) that Council:

1.     Notes the procurement approach outlined in the report, including the outcome of the expression of interest and the intended Request for Tender process with selected tenderers.

2.     Approve amendments to the project budget as per ‘revised estimates’ in Table 4 of the report.

3.     Delegate the General Manager authority to negotiate and execute the project contract(s) to the value identified in Table 4 of the report.

4.     Receives quarterly project updates as per project probity plan.

RESOLVED[54/23] (Mustow/Cadwallader) that Council:

1.     Notes the procurement approach outlined in the report, including the outcome of the expression of interest and the intended Request for Tender process with selected tenderers.

2.     Approve amendments to the project budget as per ‘revised estimates’ in Table 4 of the report.

3.     Delegate the General Manager authority to negotiate and execute the project contract(s) to the value identified in Table 4 of the report.

4.     Receives quarterly project updates as per project probity plan.