Agenda, decisions and minutes

Rous County Council acknowledges the Traditional Custodians of the land upon which we work and live. We pay our respects to the Elders of the past, present and emerging and acknowledge their continuing connection to Country who will guide us on our shared journey to the future.

Rous County Council acknowledges the Traditional Custodians of the land upon which we work and live. We pay our respects to the Elders of past, present and emerging and acknowledge their continuing connection to County who will guide us on our shared journey to the future.

Ordinary Council meeting 15 February 2023.

RESOLVED [11/23] (Ndiaye/Rob) that the Ordinary meeting minutes 15 February 2023 be confirmed as presented.

RESOLVED [11/23] (Ndiaye/Rob) that the Ordinary meeting minutes 15 February 2023 be confirmed as presented.

Nil.

Nil.

Nil.

RESOLVED [12/23] (Humphrys/Lyon) that Council note the results presented in the Quarterly Budget Review Statement as at 31March 2023 and authorise the variations to the amounts from those previously estimated.

RESOLVED [12/23 (Humphrys/Lyon) that Council note the results presented in the Quarterly Budget Review Statement as at 31March 2023 and authorise the variations to the amounts from those previously estimated.

RESOLVED[13/23] (Rob/Cadwallader) that:

1.   Council endorses the draft Operational Plan (incorporating the 2023/24 Budget and ‘Revenue’ policy) attached to the report, for public exhibition.

2.   Council note that adjustments approved at this meeting as part of the March 2023 Quarterly Budget Review Statement report will be included in the exhibited Operational Plan as appropriate.

3.   If public submissions are made during the public exhibition period, a report be furnished to Council’s June 2023 meeting, including staff comment on how the submissions have been considered, for Council to determine a position on endorsement of the Operational Plan (incorporating the 2023/24 Budget and ‘Revenue’ policy).

4.   If no public submissions are made during the public exhibition period, the version of the draft Operational Plan (incorporating the 2023/24 Budget and ‘Revenue’ policy) placed on public exhibition, is deemed to be adopted by Council.

RESOLVED[13/23] (Rob/Cadwallader) that:

1.   Council endorses the draft Operational Plan (incorporating the 2023/24 Budget and ‘Revenue’ policy) attached to the report, for public exhibition.

2.   Council note that adjustments approved at this meeting as part of the March 2023 Quarterly Budget Review Statement report will be included in the exhibited Operational Plan as appropriate.

3.   If public submissions are made during the public exhibition period, a report be furnished to Council’s June 2023 meeting, including staff comment on how the submissions have been considered, for Council to determine a position on endorsement of the Operational Plan (incorporating the 2023/24 Budget and ‘Revenue’ policy).

4.   If no public submissions are made during the public exhibition period, the version of the draft Operational Plan (incorporating the 2023/24 Budget and ‘Revenue’ policy) placed on public exhibition, is deemed to be adopted by Council.

RESOLVED [14/23] (Cadwallader/Bruem) that Council:

1.   Note the progress on interim arrangements for the Lismore Levee Scheme.

2.   Receive a further update on progress towards resolving the arrangements for the Lismore Levee Scheme before November 2023.

RESOLVED [14/23] (Cadwallader/Bruem) that Council:

1.   Note the progress on interim arrangements for the Lismore Levee Scheme.

2.   Receive a further update on progress towards resolving the arrangements for the Lismore Levee Scheme before November 2023.

RESOLVED[15/23] (Ndiaye/Gordon) that the following information reports be received and noted:

1.    Investments – March 2023

2.    Water production and consumption – March 2023

3.    Final update: close out of Rous Cultural, Environmental and Information Centre

4.    Audit Risk and Improvement Committee: meeting update

5.        Supply and installation of Smart Meters and Installation of Backflow Prevention Devices Contract # RCC1022-0011.

6.    Reports/actions pending

RESOLVED[15/23] (Ndiaye/Gordon) that the following information reports be received and noted:

1.    Investments – March 2023

2.    Water production and consumption – March 2023

3.    Final update: close out of Rous Cultural, Environmental and Information Centre

4.    Audit Risk and Improvement Committee: meeting update

5.        Supply and installation of Smart Meters and Installation of Backflow Prevention Devices Contract # RCC1022-0011.

6.    Reports/actions pending

RESOLVED [18/23] (Gordon/Cadwallader) that Council:

1.  Note the selective tendering process that has been undertaken for this contract through an Expression of Interest (EOI) and then selective tender submissions.

2.  Authorise the General Manager to enter negotiations and execute a supply contract with the preferred Tenderer, Nucleus 3 Pty Ltd, for the Supply and Installation of Smart Meters and the Installation of Backflow Prevention Devices, including software maintenance for a period of 5 years, to a maximum contract value of $2,866,239 (ex GST).

3.  Approve an additional amount of $993,139 from the Bulk fund for the overall Smart Metering and Backflow Project budget to take the total Project budget to $3,559,939.

RESOLVED [18/23] (Gordon/Cadwallader) that Council:

1.  Note the selective tendering process that has been undertaken for this contract through an Expression of Interest (EOI) and then selective tender submissions.

2.  Authorise the General Manager to enter negotiations and execute a supply contract with the preferred Tenderer, Nucleus 3 Pty Ltd, for the Supply and Installation of Smart Meters and the Installation of Backflow Prevention Devices, including software maintenance for a period of 5 years, to a maximum contract value of $2,866,239 (ex GST).

3.  Approve an additional amount of $993,139 from the Bulk fund for the overall Smart Metering and Backflow Project budget to take the total Project budget to $3,559,939.

RESOLVED [19/23] (Bruem/Cadwallader) that Council:

1.  Receive and note the report.

2.  For the purposes of ss55 (3)(i) and 55(3)(n)(i) of the Local Government Act 1993 and Reg 170A of the Local Government (General) Regulation 2021, endorses the procurement approach as described in the report, including the reimbursement of sub consultants’ fees as part of the Development Application process.

RESOLVED [19/23] (Bruem/Cadwallader) that Council:

1.  Receive and note the report.

2.  For the purposes of ss55 (3)(i) and 55(3)(n)(i) of the Local Government Act 1993 and Reg 170A of the Local Government (General) Regulation 2021, endorses the procurement approach as described in the report, including the reimbursement of sub consultants’ fees as part of the Development Application process.