Agenda, decisions and minutes

Council would like to show its respect and acknowledge the Traditional Custodians of the Land, of Elders past and present on which this meeting takes place.

Council showed its respect and acknowledged the Traditional Custodians of the Land, of all Elders, on which this meeting took place.

RESOLVED [22/22] (Gordon/Cadwallader) that the Minutes of the Extraordinary Meeting held 11 May 2022 be accepted as presented.

RESOLVED [22/22] (Gordon/Cadwallader) that the Minutes of the Extraordinary Meeting held 11 May 2022 be accepted as presented.

General Manager declared a pecuniary interest in Confidential Item 11.1 Annual Performance Review: General Manager.

General Manager declared a pecuniary interest in Confidential Item 11.1 Annual Performance Review: General Manager.

Nil.

Nil.

RESOLVED [23/22] (Cadwallader/Humphrys) that Council determines its position on the payment of a superannuation contribution payment in accordance with section 254B of the Local Government Act 1993 to be: a) Yes, effective date 1 July 2022.

RESOLVED [23/22] (Cadwallader/Humphrys) that Council determines its position on the payment of a superannuation contribution payment in accordance with section 254B of the Local Government Act 1993 to be: a) Yes, effective date 1 July 2022.

RESOLVED [24/22] (Gordon/Rob) that Council, in accordance with section 356 (1) of the Local Government Act 1993 and its ‘Retail Water Customer Account Assistance’ policy, approve financial assistance as listed in Table 1 of the report.

RESOLVED [24/22] (Gordon/Rob) that Council, in accordance with section 356 (1) of the Local Government Act 1993 and its ‘Retail Water Customer Account Assistance’ policy, approve financial assistance as listed in Table 1 of the report.

RESOLVED [25/22] (Gordon/Cadwallader) that Council:

     i).         Receive and note the two public submissions lodged during the public exhibition period outlined in the report.

    ii).         Adopt the Integrated Planning and Reporting Framework (incorporating the 2022/23 Budget and ‘Revenue’ policy), as presented at Council’s Extraordinary Meeting held 11 May 2022.

RESOLVED [25/22] (Gordon/Cadwallader) that Council:

     i).         Receive and note the two public submissions lodged during the public exhibition period outlined in the report.

    ii).         Adopt the Integrated Planning and Reporting Framework (incorporating the 2022/23 Budget and ‘Revenue’ policy), as presented at Council’s Extraordinary Meeting held 11 May 2022.

RESOLVED [26/22] (Bruem/Gordon) that Council:

1. Revoke the following:

(a) Code of Conduct dated 17 April 2019; and

(b) Code of Conduct Procedures dated 17 April 2019.

2. Adopt the following as attached:

(a) Revised Code of Conduct; and

(b) Revised Code of Conduct Procedures.

3. Publicly exhibit the revised Code of Meeting Practice as attached for a period of 28 days and invite submissions on the same for a period of 42 days, concurrently, and:

(a) Should no submissions be received, the existing Code of Meeting Practice is revoked, and the revised Code of Meeting Practice is adopted; or

(b) Should any submission be received, those submissions be considered by Council at its next meeting prior to revoking the existing Code of Meeting Practice and adopting the revised Code of Meeting Practice.

FORESHADOWED MOTION (Bruem) that in relation to ‘Gifts and benefits of token value’ item being increased from $50 to $100 (refer 6.8), the value remains at $50.

FORESHADOWED MOTION (Rob/Gordon) that the value of the ‘Gifts and benefits of token value’ item be increased from $50 to $100 as recommended.

RESOLVED [26/22] (Bruem/Gordon) that Council:

1. Revoke the following:

(a) Code of Conduct dated 17 April 2019; and

(b) Code of Conduct Procedures dated 17 April 2019.

2. Adopt the following as attached:

(a) Revised Code of Conduct; and

(b) Revised Code of Conduct Procedures.

3. Publicly exhibit the revised Code of Meeting Practice as attached for a period of 28 days and invite submissions on the same for a period of 42 days, concurrently, and:

(a) Should no submissions be received, the existing Code of Meeting Practice is revoked, and the revised Code of Meeting Practice is adopted; or

(b) Should any submission be received, those submissions be considered by Council at its next meeting prior to revoking the existing Code of Meeting Practice and adopting the revised Code of Meeting Practice.

FORESHADOWED MOTION (Bruem) that in relation to ‘Gifts and benefits of token value’ item being increased from $50 to $100 (refer 6.8), the value remains at $50.

FORESHADOWED MOTION (Rob/Gordon) that the value of the ‘Gifts and benefits of token value’ item be increased from $50 to $100 as recommended.

RESOLVED [27/22] (Rob/Humphrys) that Council:

1. Receive and note the attached minutes from the Audit, Risk and Improvement Committee meeting of 26 April 2022; and

2. Approve the attached Internal Audit Plan 2022-25.

RESOLVED [27/22] (Rob/Humphrys) that Council:

1. Receive and note the attached minutes from the Audit, Risk and Improvement Committee meeting of 26 April 2022; and

2. Approve the attached Internal Audit Plan 2022-25.

RESOLVED [28/22] (Cadwallader/Gordon) that Council note the report and re-adopt the existing Investments policy without amendment.

RESOLVED [28/22] (Cadwallader/Gordon) that Council note the report and re-adopt the existing Investments policy without amendment

RESOLVED [30/22] (Rob/Cadwallader) that the following information reports be received and noted:

1.       Investments - May 2022

2.       Water consumption and usage - May 2022

3.       Delivery program progress update 1 July 2021 to 31 December 2021

4.       Contract for the provision of electricity for Rous County Council operations

5.       Reports/actions pending

RESOLVED [29/22] (Rob/Cadwallader)) that the following information reports be received and noted:

1.      Investments - May 2022

2.      Water consumption and usage - May 2022

3.      Delivery program progress update 1 July 2021 to 31 December 2021

4.      Contract for the provision of electricity for Rous County Council operations

5.     Reports/actions pending

ALTERING ORDER OF BUSINESS

RESOLVED [30/22] (Gordon/Cadwallader) that the order of business be altered to debate Item 13. Notice of Motion: Browns Creek Pump Station on the Lismore Levee.

Item 13.1 Notice of Motion: Browns Creek Pump Station on the Lismore Levee

MOVED (Rob/Gordon) that Council provide the following information to Lismore City Council in relation to the Browns Creek Pump Station on the Lismore Levee:

1. Additional works able to be undertaken to ensure that pumps are not damaged or blocked during operation.

2. Options, including estimated costs, available to Lismore City Council to increase pump capacity, improve pump reliability during and after a flood when electricity supply is often unavailable, and improve pump availability for regular service, particularly following flood events.

3. Recommendations to assist Lismore City Council to increase the capacity, reliability and resilience of the Browns Creek Pump Station.

4. Opportunities to jointly seek immediate grant funding through State and Federal channels to increase the capacity, reliability and resilience of the Browns Creek Pump Station.

On being put to the meeting the Motion was Carried.

RESOLVED [31/22] (Rob/Gordon) that Council provide the following information to Lismore City Council in relation to the Browns Creek Pump Station on the Lismore Levee:

1. Additional works able to be undertaken to ensure that pumps are not damaged or blocked during operation.

2. Options, including estimated costs, available to Lismore City Council to increase pump capacity, improve pump reliability during and after a flood when electricity supply is often unavailable, and improve pump availability for regular service, particularly following flood events.

3. Recommendations to assist Lismore City Council to increase the capacity, reliability and resilience of the Browns Creek Pump Station.

4. Opportunities to jointly seek immediate grant funding through State and Federal channels to increase the capacity, reliability and resilience of the Browns Creek Pump Station.

Resumption to order of business

RESOLVED [32/22] (Cadwallader/Gordon) the order of business be resumed.

ALTERING ORDER OF BUSINESS

RESOLVED [30/22] (Gordon/Cadwallader) that the order of business be altered to debate Item 13. Notice of Motion: Browns Creek Pump Station on the Lismore Levee.

Item 13.1 Notice of Motion: Browns Creek Pump Station on the Lismore Levee

MOVED (Rob/Gordon) that Council provide the following information to Lismore City Council in relation to the Browns Creek Pump Station on the Lismore Levee:

1. Additional works able to be undertaken to ensure that pumps are not damaged or blocked during operation.

2. Options, including estimated costs, available to Lismore City Council to increase pump capacity, improve pump reliability during and after a flood when electricity supply is often unavailable, and improve pump availability for regular service, particularly following flood events.

3. Recommendations to assist Lismore City Council to increase the capacity, reliability and resilience of the Browns Creek Pump Station.

4. Opportunities to jointly seek immediate grant funding through State and Federal channels to increase the capacity, reliability and resilience of the Browns Creek Pump Station.

On being put to the meeting the Motion was Carried.

RESOLVED [31/22] (Rob/Gordon) that Council provide the following information to Lismore City Council in relation to the Browns Creek Pump Station on the Lismore Levee:

1. Additional works able to be undertaken to ensure that pumps are not damaged or blocked during operation.

2. Options, including estimated costs, available to Lismore City Council to increase pump capacity, improve pump reliability during and after a flood when electricity supply is often unavailable, and improve pump availability for regular service, particularly following flood events.

3. Recommendations to assist Lismore City Council to increase the capacity, reliability and resilience of the Browns Creek Pump Station.

4. Opportunities to jointly seek immediate grant funding through State and Federal channels to increase the capacity, reliability and resilience of the Browns Creek Pump Station.

Resumption to order of business

RESOLVED [32/22] (Cadwallader/Gordon) the order of business be resumed.

MOVE TO CLOSED COUNCIL

RESOLVED [33/22] (Bruem/Gordon) that Council move into Closed Council with the press and public excluded from the meeting based on the grounds detailed below:

The meeting moved to Closed Council at 11.18am

RESUME TO OPEN COUNCIL

RESOLVED [34/22] Cadwallader/Rob)that the meeting resume to Open Council.

The meeting moved to Open Council at 11.45am.

MOVE TO CLOSED COUNCIL

RESOLVED [33/22] (Bruem/Gordon) that Council move into Closed Council with the press and public excluded from the meeting based on the grounds detailed below:

The meeting moved to Closed Council at 11.18am

RESUME TO OPEN COUNCIL

RESOLVED [34/22] Cadwallader/Rob)that the meeting resume to Open Council.

The meeting moved to Open Council at 11.45am.

The Chair read to the meeting the following resolution of Council:

11.1  Annual Performance Review: General Manager

RESOLVED [35/22] (Gordon/Rob) that Council:

1.     Accept the recommendation of the Chair and Councillors that assessed the General Manager’s annual review on 11 May 2022 as ‘More than Satisfactory’.

2.     Agree to the recommended change to the General Manager’s total remuneration package (TRP) as specified in the report.

3.     Council acknowledges the professionalism and excellent leadership of the Council during difficult times.

The Chair read to the meeting the following resolution of Council:

11.1  Annual Performance Review: General Manager

RESOLVED [35/22] (Gordon/Rob) that Council:

1.    Accept the recommendation of the Chair and Councillors that assessed the General Manager’s annual review on 11 May 2022 as ‘More than Satisfactory’.

2.    Agree to the recommended change to the General Manager’s total remuneration package (TRP) as specified in the report.

3.     Council acknowledges the professionalism and excellent leadership of the Council during difficult times.

Nil.

Item 15. Notice of Motion dealt with earlier in the meeting.